Sysco Bahamas Retail Mini Show

PRE-SHOW INFORMATION FOR SUPPLIERS

Thank you for participating in our Mini Retail Food Show. We look forward to working with you and welcoming you to The Bahamas for a successful, impactful show. 

The information below can be downloaded as a PDF from this site.

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******** MINI SHOW INFO *******

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• WED 1st March 6PM Set-up    - UPDATED
   
• THU 2nd March    SHOW DAY
   
  • 9AM Staff Walk-thru
  • 10AM – Doors Open
  • 4PM – Show Closes
  •  4:15PM – Show Breakdown    
    
     
• FRI 3rd MARCH - Market Visits

 
CONTACTS 
(242) 361-2000 - Sysco BFS main telephone 
All cell phone numbers use WhatsApp as the primary messaging and call app. 

CULINARY & PRODUCTS   Chef Jamal Small jsmall@bahamafood.com  | (242) 806-2076

PRODUCT SHIPPING   Harcourt Nixon hnixon@bahamafood.com | (242) 824-2063

SHOW DIRECTOR   Roslyn Miller rmiller@bahamafood.com   | (242) 457-1703

RETAIL SALES MANAGER   Valerie Benjamin vbenjamin@bahamafood.com

HOTEL Elroy Weise eweise@bahamafood.com  | (242) 826-2066

 
PRODUCTS & CULINARY
 
CONTACT is Chef Jamal Small jsmall@bahamafood.com  | (242) 806-2076 
 

Chef Jamal Small is our Corporate Chef at Sysco Bahamas is your contact for Culinary and Products. 
 

CULINARY NEEDS Send Chef Jamal a list of your service and booth needs.

PRODUCT Your product will be available at the Bahamar venue by Wednesday afternoon. 

COOKING If you need to do food prep, you can access the kitchen at the Sysco Bahamas facility on Wednesday evening. Please contact Chef Jamal as soon as possible if you need to book a slot. There should be no frying or cooking in the booths. Culinary assistance is available and you must make arrangements prior to the show to use the kitchen.
 
BOOTHS & SET-UP
 
Floor plan is attached and your booth will be labelled. The booth is 10’ x 10’ with pipe & drape, 2 6-ft tables + 2 chairs. Please ensure the booth is cleaned before you leave at the end of the show. If you need anything extra for your booth, please contact Harcourt Nixon or Roslyn Miller.

• Dry samples will be placed at the booths at 6PM on Wed. 1st March
• Cooler and freezer samples will be delivered to the booths at 6AM on Thu. 2nd March
• Customer Order Forms will be brought to your booth before 9AM on day of show

If you need anything extra for your booth, please contact Harcourt Nixon or Roslyn Miller.
•    Request extra tables and/or chairs
•    Request extra electric outlet - $200 
•    Request culinary assistance - $150
 
PAYMENT
You will receive an invoice from the Accounts department for the participation fee plus any options you chose such as electric or culinary assistance. If you pulled product from our inventory, that will be a separate invoice.
If you choose to pay online, please use this link: SECURE PAYMENT PORTAL https://www.bahamafood.com/securepay/

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******* REGISTRATION INFO *******

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The information below was provided for vendors registering for the show and is included for reference.
 

REGISTRATION

You will receive a registration email from SyscoEvents.com. All of the information in this email is posted online on our micro-site here: https://www.syscoevents.com/suppliers/supplier-sysco-bahamas-retail-mini-show

Book your culinary assistance, electric outlet, ice boat and other requests using this form: https://www.syscoevents.com/sites/sysco-bahamas-retail-mini-show/survey/show-details-form

PAYMENT OPTIONS: 

• Pay online using our secure payment portal
• Mail a cheque to IFG
• Deduct from invoice | billback

OPTIONAL FEES:

• $150 Culinary Assistant
• $200 per Electrical Outlet (20 amps)
• $100 Ice Boat

All fees will be billed to participating supplier. We are unable to bill brokers for Food Show related fees and expenses. Any participation fee not paid by the due date will be automatically deducted from the supplier's account. All billbacks are based on orders placed by Sysco International Food Group (IFG) and/or Sysco Bahamas Food Services between 1st February 2022 and 30th June 2023.

ALL COMMITMENTS ARE FINAL

SET-UP & SHOW DAY INFORMATION

SET-UP is Wednesday, 1st March 2023 from 3-6 PM
SHOW DAY is Thursday 2nd March 2023 from 10AM-4PM

• Access to the room is available by 6AM on the day of the show
• Staff walk-thru at 9AM
• Doors open to guests at 10AM
• Show officially ends at 4PM 
• Breakdown at 4:15PM

HOTEL & TRAVEL

Corporate hotel room rates are available, and we can email you a rate sheet for all participating properties. Please contact ELROY WEISE for all booking inquiries at eweise@bahamafood.com . Elroy Weise is our Customer Service Manager here at Sysco BFS. Email him your hotel booking requests including the full first and last name of the persons in the rooms, check-in and check-out dates and any other particulars.

You will be flying into Lynden Pindling International Airport (NAS), formerly known as Nassau International Airport. NAS is the largest airport in the Bahamas and is located in Nassau, New Providence, Bahamas.

A valid passport is required for travel to The Bahamas. 

As of 20 September 2022, the COVID-19 testing requirement for entering The Bahamas has been eliminated. All travellers, regardless of vaccination status, are no longer required to submit to pre-travel COVID-19 testing to enter the country. COVID-19 testing is no longer required for persons travelling inter-island (domestic) within The Bahamas, regardless of COVID-19 vaccination status (unvaccinated or fully vaccinated).

Visit Bahamas.com for the latest information on travelling to The Bahamas

CULINARY INFORMATION

Samples of cooked food are important at any food show. Chef Jamal Small is our Corporate Chef at Sysco Bahamas and will be your contact for all things Culinary and related to the Kitchen.

Culinary assistance is available for $150 for the day including having your products cooked and delivered to your booth. Please email Chef Jamal Small with a list of supplies and equipment that you need.

• Your CULINARY CONTACT is Chef Jamal Small jsmall@bahamafood.com  | (242) 806-2076

BOOTHS & SET-UP

Your booth includes 2 6-ft tables and a wastebasket. Extra tables are available upon request. The theme is RETAIL and we invite you to showcase your brand by decorating your booth to look professional, attractive and inviting to our esteemed customers.

Booths will be assigned by Sysco Bahamas Food Services. Your booth must be cleaned before you leave at the end of the show. All boxes and trash must be removed prior to leaving the premises.

There should be no frying or cooking in the booths. Culinary assistance is available and you must make arrangements prior to the show to use the kitchen.

Each 20-amp electrical outlet will cost $200. The outlet has to be installed ahead of time so please book the outlet when you complete the form. Only one electrical item can be plugged into the outlet. Please indicate in the notes how many you will need.

SAMPLES & PRODUCTS

All Samples and Supplies should be sent to Sysco International Food Group to arrive by 6 February 2023. Each box that you send should be labelled with the completed template sent to the attention of Joseph Brown.

Your SHIPPING CONTACT is Joseph Brown brown.joseph@ifoodgroup.com 904-371-5803 

HOW TO SEND YOUR PRODUCT

You will ship your products to Sysco International Food Group (IFG) who will then ship the products to The Bahamas. Supplies that have to be returned will take approximately 6 weeks. Please plan accordingly.

• Send an email to crussell@bahamafood.com with a list of your items
• You will be sent a label template to complete and print. Label each box with the completed placard.
• Email the shipping contacts below with the particulars of your shipment.

ATTENTION: Joseph Brown
Parts & Supplies Coordinator
Sysco International Food Group
3100 Hilton Street, 32209

IT IS IMPORTANT THAT IFG KNOWS THESE ARE SPECIAL FOOD SHOW SAMPLE PRODUCTS.

 If you are sending samples with another shipment, PLEASE ENSURE THAT THE ITEMS ARE NOT PART OF THE PALLET of regular goods. The show samples need to either be wrapped separately or put on a pallet on top of a pallet, and CLEARLY MARKED with the placard label.

DOOR PRIZES

We invite you to add some excitement to the day by providing a Door Prize. We have a host visiting all the booths during the day for interviews and crowd appeal. If you offer a door prize or other givesways, the host will highlight your booth. We will be doing the drawing during the day and will award the Prize at your booth.

Join the fun by sending in these prize items along with your products and supplies before the show.

MEET OUR SALES TEAM Staff is scheduled for a 9AM walk-thru prior to the show.

NOTES

• Questions? Email crussell@bahamafood.com
• No allowances are required or offered
• No supplier dinner
• No morning meeting on day of show
• 9AM walk-thru with staff
• Set-up 3-6PM day prior
• No theme but décor requested

CONTACTS 

(242) 361-2000 - Sysco BFS main telephone
All cell phone numbers below use WhatsApp as the primary messaging and call app.

CULINARY, PRODUCTS & KITCHEN Chef Jamal Small jsmall@bahamafood.com | (242) 806-2076

HOTEL BOOKING Elroy Weise eweise@bahamafood.com | (242) 826-2066

SHIPPING SAMPLES Sysco IFG Joseph Brown brown.joseph@ifoodgroup.com  + Harcourt Nixon hnixon@bahamafood.com

SALES TEAM

Business Resources Team

Roslyn Miller - Director of Business Resources rmiller@bahamafood.com  | (242) 457-1703
Bill Casale - Beverage & Meats wcasale@bahamafood.com
Caroline Russell - Marketing crussell@bahamafood.com
Brittney Bullard – Sysco Brands Specialist bbullard@bahamafood.com
Harcourt Nixon - Chemicals + Smallware & Equipment Specialist hnixon@bahamafood.com
Chef Jamal Small – Corporate Chef jsmall@bahamafood.com

Executive Team

Tiffani Evans Roderick  - VP of Merchandising & Marketing tevans@bahamafood.com
Richard Flint - VP of Sales rflint@bahamafood.com | (242) 424-2079