Sysco Bahamas Retail Mini Show

GROCERY | CONVENIENCE | RETAIL

When

March 2, 2023
From 10:00 AM to 6:00 PM (GMT-05:00) Eastern Time (US & Canada)

Where

Baha Mar Convention, Arts & Entertainment Center
One BahaMar Blvd., Nassau

Registration

January 9 - March 2, 2023
Ending at 5:00 PM (GMT-05:00) Eastern Time (US & Canada)

Entry Limit

Available Seats
Total:   2475

RETAIL MINI SHOW MARCH 2023 INFORMATION FOR SUPPLIERS

If you have confirmed your registration for the show, please go to this link to fill out a few extra questions: https://www.syscoevents.com/sites/sysco-bahamas-retail-mini-show/survey/show-details-form

SAMPLES & PRODUCT SHOULD BE RECEIVED at SYSCO IFG by Monday 6th February 2023

If you need to pull product from inventory, please send your list as soon as possible so we can ensure product is available.

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BOOTH FEE: $600 - no half booths

PAYMENT OPTIONS: 

  • Pay online using our secure payment portal
  • Mail a cheque to IFG
  • Deduct from invoice | billback

OPTIONAL FEES:

  • $200 Culinary Staff in Kitchen
  • $150 Culinary Assistant in Booth
  • $150 per Electrical Outlet (20 amps)

All fees will be billed to participating supplier. We are unable to bill brokers for Food Show related fees and expenses. Any participation fee not paid by the due date will be automatically deducted from the supplier's account. All billbacks are based on orders placed by Sysco International Food Group (IFG) and/or Sysco Bahamas Food Services between 1st February 2022 and 30th June 2023.

ALL COMMITMENTS ARE FINAL

HOTEL INFORMATION

Corporate rates via Sysco Bahamas at the Grand Hyatt are listed in the image below. Taxes are not included in the image, but tax inclusive rates are TBA for a 1 King Bed room with balcony and TBA for a room with 2 Queen Beds and a balcony. 

Your contact for hotel booking is ELROY WEISE
Elroy Weise is our Customer Service Manager here at Sysco BFS.

Please send him an email at eweise@bahamafood.com with your hotel booking requests. Include the full first and last name of the persons in the rooms, check-in and check-out dates and any other particulars. We can also assist with corporate rates at other hotels if you prefer. Email Elroy for any questions regarding hotel stays in The Bahamas.

NIGHTLY RATES AT GRAND HYATT BEFORE TAXES: TBA

SET-UP & SHOW DAY INFORMATION

SET-UP is Wednesday, 1st March 2023 from 3-6 PM

SHOW DAY is Thursday 2nd March 2023 from 10AM-5PM

  • Access to the room is available by 6AM on the day of the show
  • Staff walk-thru at 9AM
  • Doors open to guests at 10AM
  • Show officially ends at 5PM 
  • Breakdown at 4:15PM

BOOTHS & SET-UP

Your booth includes 2  6-ft tables and a wastebasket. Extra tables are available upon request.

There is no official theme but we invite you to showcase your brand by decorating your booth to look professional, attractive and inviting to our esteemed customers.

Booths will be assigned by Sysco Bahamas Food Services. Your booth must be cleaned before you leave at the end of the show. All  boxes and trash must be removed prior to leaving the premises.

There should be no frying or cooking in the booths. Culinary assistance is available and you must make arrangements prior to the show to use the kitchen.

Each 20-amp electrical outlet will cost $150. The outlet has to be installed ahead of time so please book the outlet when you complete the form. Only one electrical item can be plugged into the outlet. Please indicate in the notes how many you will need.

TRAVEL INFORMATION

Make your airline reservations now in order to avoid any issues with flights. A valid passport is required for travel to The Bahamas. 

You will be flying into Lynden Pindling International Airport (NAS), formerly known as Nassau International Airport. NAS is the largest airport in the Bahamas.

CULINARY INFORMATION

Samples of cooked food are important at any food show. Chef Jamal Small is our Corporate Chef at Sysco Bahamas and will be your contact for all things Culinary and related to the Kitchen.

Your CULINARY CONTACT is Chef Jamal Small jsmall@bahamafood.com

SAMPLES & PRODUCTS

All Samples and Supplies should be sent to Sysco International Food Group to arrive by 6th February 2023. Each box that you send should be labelled with the completed template sent to the attention of Joseph Brown.

Your contact for shipping product to Sysco IFG is Joseph Brown brown.joseph@ifoodgroup.com   |  P  (904) 371-5803 | C  (912) 691-7500

HOW TO SEND YOUR PRODUCT

Send an email to crussell@bahamafood.com with a list of your items

Download the label template, complete and print

Label each box with the completed template

Email Joseph Brown  brown.joseph@ifoodgroup.com with the particulars of your shipment

ATTENTION: Joseph Brown
Parts & Supplies Coordinator
Sysco International Food Group
3100 Hilton Street, 32209

IT IS IMPORTANT THAT IFG KNOWS THESE ARE SPECIAL FOOD SHOW SAMPLE PRODUCTS. If you are sending samples with another shipment, PLEASE ENSURE THAT THE ITEMS ARE NOT PART OF THE PALLET of regular goods. The show samples need to either be wrapped separately or put on a pallet on top of a pallet, and CLEARLY MARKED with the placard label.
 

Supplies that have to be returned will take approximately 6 weeks. Please plan accordingly.

DOOR PRIZES

We invite you to add some excitement to the day by providing a Door Prize. We will be doing the drawing during the day and will award the Prize at your booth.

Join the fun by sending in these prize items along with your products and supplies before the show.

MEET OUR SALES TEAM

Staff is scheduled for a 9AM walk-thru prior to the show.

VACCINATED TRAVELLERS 

Effective 19 June 2022 fully vaccinated travellers will no longer be required to submit to pre-travel COVID-19 testing to enter the country. Instead, valid proof of vaccination must be presented before boarding a flight to The Bahamas.

UNVACCINATED TRAVELLERS

Effective 19 June 2022, all unvaccinated travellers ages 2 and older will be required to obtain a negative COVID-19 test — either a negative RT-PCR test or a Rapid Antigen test — taken no more than three days (72 hours) prior to travel and present the negative test results at check-in before travel to The Bahamas.
Children under the age of 2 are exempt from any testing requirements.

Please note: COVID-19 testing is no longer required for persons travelling inter-island (domestic) within The Bahamas, regardless of COVID-19 vaccination status (unvaccinated or fully vaccinated).

Visit Bahamas.com for the latest information on travelling to The Bahamas

NOTES

Questions? Email crussell@bahamafood.com

  • No allowances are required or offered
  • No supplier dinner
  • No morning meeting on day of show
  • 9AM walk-thru with staff
  • Set-up 3-6PM day prior
  • No theme but décor requested

 GOOD FAITH STATEMENT

This agreement evidences the good faith obligation of Sysco Bahamas. To undertake marketing and promotional efforts and activities (the "Marketing Activities") in order to sell Supplier's products.  To the extent this agreement lists specific activities or events in connection with the Marketing Activities, Sysco Bahamas in its sole discretion may add additional activities, or increse, decrease, alter or eliminate enumerated activities, and no funds provided by Supplier under this agreement are earmarked for, or required to be expended in connection with, any particular activities.  Sysco Bahamas is solely responsible for the payment of all costs and expenses associated with all "Marketing Activities."

 

CONTACTS 

(242) 361-2000 - Sysco BFS main

CULINARY, PRODUCTS & KITCHEN Chef Jamal Small jsmall@bahamafood.com

HOTEL BOOKING Elroy Weise eweise@bahamafood.com

SHIPPING SAMPLES Sysco IFG Joseph Brown brown.joseph@ifoodgroup.com 

Business Resources Specialists
Bill Casale - Beverage & Meats wcasale@bahamafood.com
Caroline Russell crussell@bahamafood.com
Harcourt Nixon - Chemicals + Smallware & Equipment hnixon@bahamafood.com
Brittney Bullard – Sysco Brands Specialist bbullard@bahamafood.com

EXECUTIVE TEAM
Roslyn Miller - Director of Business Resources rmiller@bahamafood.com
Tiffani Evans Roderick  - VP of Merchandising & Marketing tevans@bahamafood.com
Richard Flint - VP of Sales rflint@bahamafood.com

 

 

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Location and Venue

Baha Mar Convention, Arts & Entertainment Center
One BahaMar Blvd. Nassau

The Caribbean’s newest and most elegant destination, Bar Mar resort offers over 300,000 sq ft of luxurious indoor and outdoor meeting space, three iconic oceanfront hotels – Grand Hyatt, SLS, Rosewood – each with stunning views, over 45 restaurants and lounges from world-renowned chefs, along with a truly spectacular selection of amenities and experiences from which to choose. Baha Mar’s state-of-the-art facilities can accommodate events of any size, and is the perfect destination for executive meetings, incentive trips, team building, corporate groups, and trade shows.

  Driving Directions

7 min (4.0 km) via Gladstone Rd and Baha Mar Blvd Sysco Bahamas Food Services Gladstone Rd, Nassau, Bahamas Head east toward Gladstone Rd 51 sec (400 m) Turn left onto Gladstone Rd 2 min (1.0 km) Follow Baha Mar Blvd 2 min (1.5 km) At the roundabout, take the 1st exit 49 sec (600 m) Drive to your destination 1 min (500 m) Baha Mar Convention, Arts & Entertainment Center 3HCX+4WW, Nassau, Bahamas

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Additional Information

SHOW INFO FOR SUPPLIERS
Label Template for Shipping Placard - PDF
Use this template to label each box that you send to the attention of Joseph Brown, Sysco International Food Group (IFG). Supplies that have to be returned will take approximately 6 weeks. Send an email to crussell@bahamafood.com with a list of your items and email the shipping contacts below Joseph Brown brown.joseph@ifoodgroup.com + Harcourt Nixon hnixon@bahamafood.com